Monday, 27 March 2017

How do I automatically move selected Outlook Sent Items?

Once upon a time, I used to be able to selectively delete or move particular messages from my Sent Items folder using the rules function in Outlook - I think I remember being able to in the 2007 version, but my memory is hazy on the exact Windows version.

However, after using 2010 at home for quite a while (!) I have just realised that this function no longer appears to be present, and I am spending time doing things that I used to automate, and should be able to automate.

I want to be able to move SOME messages automatically from my sent mail to other folders (such as moving replies to client emails to project folders), and to automatically delete some messages (such as the "Accepted: " appointment messages). While I used to do this by setting up rules, I was open to any method that would work.

However, I can't find a "move" or a "delete". 

I appear to be able to COPY items and move the copy to another folder, but that still leaves me with an item to delete in Sent Items (a double-up which seems pretty pointless to me).

I have looked through ALL the rules but can not find out how to do a "Move" or a "Delete", no matter what I do. Quick parts, rules; they come out the same. You can move a copy, but cannot get rid of anything that is in your Sent Items folder unless you do it manually.

What a pain in the proverbial that is.

There must be a away to do this, but, despite asking two experts - and I mean serious admin experts - I have still not found a solution to automatically move or delete an item from Sent Items!

If you know how, or have a bolt-on or code that allows you to do this in Outlook, please let me know :-)


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