Wednesday, 30 March 2016

MS Word: Find & Replace tricks

I am sure that you 'recycle' text from the internet regularly. I am a cut and paste queen - though I do try very hard to say where I got information from (honouring my sources).

So, if you are like me, sometimes when you cut and paste, you get a whole load of other formatting that comes with your cutting and pasting, which may not be removed using a text only paste.

That is where Find and Replace in Word comes in very handy.

But there are some technical things that you need to know in order to get the most out of Find & Replace.

You can replace paragraph breaks - hard returns in typing parlance - with by keying in caret and p (ie, "^p"). Do the same for tabs ("^t") and soft returns ("^l").

You can replace double spaces with single spaces, or replace hard returns with a single space to get rid of unwanted line breaks in text that you have imported from a pdf.

It makes life a lot easier.


And if you want to know how to set up for text only pasting, read this.


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  2. Thanks for your kind words!

    All you need to do is one of two things. Either use the search box at the top right, and enter your search term (eg, "MS Word"), or click on one of the tags below the post, eg "MS Word". You will then get a list of all posts I have published on MS Word :-)

  3. This comment has been removed by a blog administrator.

  4. Some really nice stuff on this website, I like it.

  5. Great article, totally what I was looking for.

    1. Thanks, Anonymous! Glad you enjoyed it :-D

  6. This comment has been removed by the author.

  7. Great article, exactly what I was looking for.

  8. Thanks, Anonymous! Apologies from me: my posts were set to not publish, so I found today I had QUITE a backlog of unacknowledged comments :-(


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